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Employment Opportunity – Accounts Assistant – Yonkers

Accounts Assistant – Role Profile 

Job Title: Accounts Assistant 

Department: Finance 

Reports To: Financial Controller 

Role Purpose 

The Accounts Assistant will support the day-to-day work of the finance department across Accounts Payable (AP), Accounts Receivable (AR), and general administration. The ideal candidate will be organized, detail-oriented, proactive, and able to work in a fast-paced environment, with an interest in building a finance career in the construction and building supplies industry. 

Key Responsibilities 

Accounts Payable Support 

  • Process vendor bills and supplier invoices. 
  • Match purchase orders, receipts, and bills as needed. 
  • Maintain vendor records and supporting documents. 
  • Follow up internally on missing approvals or documents. 
  • Assist with vendor statement reconciliations. 
  • Track outstanding vendor invoices and payment status. 
  • Collect and organize weekly credit card receipts. 

Accounts Receivable Support 

  • Assist with customer invoicing and distribution. 
  • Organize customer documents and proof of delivery records. 
  • Support customer account maintenance and filing. 
  • Track outstanding invoices and customer follow-ups. 
  • Maintain accurate customer records in the accounting system. 

Finance Administration 

  • Enter data and maintain accurate finance records. 
  • Prepare and organize documents for audits and reviews. 
  • Support the finance team with admin tasks and reporting. 
  • Update spreadsheets and assist with basic reconciliations. 
  • Keep documentation filed and easily accessible. 
  • Support ad hoc finance and office admin duties as needed. 

Key Skills & Experience 

  • Previous admin or accounts experience preferred. 
  • Basic accounting knowledge is an advantage. 
  • Strong organization and time management skills. 
  • Strong attention to detail and accuracy. 
  • Comfortable with spreadsheets and accounting systems. 
  • Strong communication and teamwork skills. 
  • Able to manage multiple tasks in a fast-paced environment. 
  • Proficient in Excel, Outlook, and general computer systems. 
  • Interest in the construction and building supplies industry. 

Personal Attributes 

  • Reliable and dependable. 
  • Eager to learn and take initiative. 
  • Professional and discreet with financial information. 
  • Positive, team-oriented attitude. 
  • Strong work ethic and willingness to support other departments. 
  • Interest in construction operations and supporting a fast-moving business. 

Preferred Qualifications 

  • Accounting, finance, or business-related studies preferred, but not essential. 
  • Experience with accounting software such as NetSuite is an advantage. 

Example Daily Duties 

  • Enter and organize vendor bills. 
  • Assist with customer invoicing. 
  • Collect and file credit card receipts. 
  • Organize finance documentation. 
  • Update spreadsheets and reports. 
  • Assist with AP and AR queries. 
  • Support the finance team with administrative tasks. 

Salary: $55–$60k, depending on experience. 

Application Contact: Please direct all resumes to office@themgfgroup.com or 914-330-3778. 

 

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