Administrative & Financial Manager – Construction & Flooring – NYC

Location: New York, NY (In-person)
Position: Full-Time
Salary: $70,000–$90,000 per year + PTO

High End Hardwood Flooring company is seeking an experienced, detail-oriented Administrative & Financial Manager to oversee the company’s financial operations and administrative functions.

Key Responsibilities:

• Manage accounts payable, accounts receivable, cash flow, and banking.
• Oversee vendor and subcontractor payments.
• Monitor job costing, labor and material costs, and project profitability.
• Prepare client invoices and monthly AIA billing.
• Track change orders, contracts, lien waivers, W-9s, and insurance certificates.
• Coordinate weekly payroll.
• Prepare financial reports, reconciliations, and internal audits.
• Support project managers with billing, subcontract administration, and financial oversight.
• Maintain organized financial records and assist with general office administration.

Qualifications:

• 2–5+ years of accounting or finance experience preferred.
• Construction accounting experience strongly preferred.
• Knowledge of AIA billing, job costing, change orders, and subcontractor compliance.
• Strong understanding of accounts payable/receivable, payroll, cash flow, and financial reporting.
• Proficiency in Excel and accounting software.
• Excellent organizational, analytical, and communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

What We Offer:

• Competitive salary of $70,000–$90,000 per year.
• Paid time off.
• Full-time, in-person opportunity.

Interested or know someone who may be a great fit? Please contact Tatiana@haywoodberkflooring.com for more information or to apply.