Administrative Assistant – Cosan Construction Mt. Vernon, NY

Cosan Construction is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced construction environment. This role plays a key part in keeping projects running smoothly and ensuring all documentation is organized and up to date.

Responsibilities:

• Assist with day-to-day office operations, including phones, mail, and supplies

• Assist with job costing and tracking credit card expenses

• Manage and track Certificates of Insurance (COIs) for projects

• Follow up with vendors and subcontractors to ensure insurance compliance

• Assist with project documentation, billing, and general administrative tasks

• Communicate with vendors, clients, and internal teams

Qualifications:

• Strong organizational and multitasking skills

• Excellent communication skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Proficiency in QuickBooks and/or Foundations software

• Experience with COIs, insurance tracking (e.g., DocuTrax), or construction administration preferred

• Construction industry experience is a plus

Schedule & Work Environment:

• Monday to Friday, 8:00 AM – 4:00 PM

• Full-time, in-office position (Mount Vernon, NY)

• Fast-paced office environment supporting active construction projects

Compensation & Benefits:

• Salary: $47,000 – $65,000 (negotiable based on experience)

• Health insurance

• Paid vacation

• Bonus opportunities

• Summer Fridays (early office closure during summer months)

Please send your resumes to careers@cosanconstruction.com