Service Department Administrator needed Pelham, NY

Job description

TITLE: Service Department Administrator

REPORTS TO: Service Manager

DEPARTMENT: Administrative 

COMPANY OVERVIEW

Lippolis Electric, Inc. is a fully bonded, licensed and insured electrical contracting company serving clients throughout the New Jersey, Connecticut and New York metropolitan area. The company specializes in expert professional and prompt service in any situation that may arise. We maintain a fleet of stocked vehicles and an aerial boom lift which allows us to perform projects with a great deal of diversity and specialization.

We are looking for an experienced Service Dept. Admin who can carry out all duties required for successful operation of the office.

The Service Dept. Admin is expected to perform the following:

-Take jobs won from PM email and provide:

· Job number in department job folder.

· Put job into QuickBooks.

· Create and send deposit invoice.

· Make job sheet for scheduling.

-Collect deposit and all payments as needed throughout job progress.

-File jobs as needed with town and utility.

-Call for inspections and monitor inspection progress.

-Keep notes/folder for each job requiring filing until completion.

-Bill jobs from monthly billing reports and as jobs are completed.

-File away job paperwork when complete.

Requirements

· Ability to multitask and perform duties in a high pressured, fast paced environment.

· Proficient with Microsoft Office Excel and QuickBooks.

· Effective communication skills, both written and verbal.

· Ability to take direction and follow instructions.

· Maintain an organized workspace.

· Ability to understand and perform basic office-practice skills such as filing, typing, processing, and sorting.

· Professional appearance and demeanor.

· Ability to be resourceful and proactive in dealing with any issues that may arise

Lippolis Electric, Inc. is an equal employment opportunity employer. For more information, visit our website at www.lippoliselectric.com.

Job Type: Full-time M-F in office in Pelham, New York

Pay: $22-$25 depending on experience

Benefits:

· 401(k)

· Dental insurance

· Health insurance

· Paid time off

· Vision insurance

Schedule:

· 8 hour shift

· Monday to Friday

Experience:

· Microsoft Office: 5 years (Preferred)

· QuickBooks: 5 years (Preferred)

· Bookkeeping: 3 years (Preferred)

Work Location: In person

Please email your resume to Kathleen Slattery – kslattery@lippoliselectric.com or call 845-855-1426 ext. 122.