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Administrative Assistant – Purchase, NY

Role Description This full-time, on-site Administrative Assistant role is based in Purchase, NY. The Administrative Assistant will support day-to-day office operations, including managing calendars, scheduling appointments, organizing files, and preparing routine correspondence and reports. The role involves answering and directing phone calls, greeting visitors, and providing prompt, professional administrative support to financial advisors and office leadership. The Administrative Assistant will handle data entry, maintain client records, process mail, and coordinate meeting logistics. This role requires attention to detail, strong organization, and the ability to manage multiple tasks in a client-focused environment.

Qualifications

  • Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document preparation.
  • Candidates should possess excellent Phone Etiquette and Communication skills, with the ability to interact professionally with clients, advisors, and colleagues.
  • Candidates should possess experience in Executive Administrative Assistance, supporting leaders with calendar management, meeting coordination, and follow-up tasks.
  • Candidates should possess proficiency with office productivity software (e.g., Microsoft Office or similar tools) and basic database or CRM usage.
  • Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize and manage multiple responsibilities.
  • Prior experience in a financial services, professional services, or client-facing office environment is beneficial.
  • A high school diploma or equivalent is required; post-secondary education or relevant certifications in office administration are beneficial.
  • Candidates should be able to maintain confidentiality, follow compliance procedures, and demonstrate reliability and a commitment to high-quality client service.

Details:

$25/hour

25-40 Hours a week, In-Office only (no remote option) Purchase, NY

Monday – Friday (summer hours M-TH)

Flexible start/end 9-5pm

Supporting 2 Financial Advisors

No benefits, potential for Bonuses

Must have reliable transportation

Good for someone looking for extra income, with flexible hours.

To apply: Email:  Ana.X.Ferreira@ampf.com Phone: 914.373.6882 

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